2023 GCSAA Conference and Trade Show booth pricing

All exhibit space for the 2023 GCSAA Conference and Trade Show in Orlando is $29 per square foot. Corner fees will be assessed at $200 per corner

Payment information

Trade show management will accept payments by Visa, MasterCard, American Express, check, cash or money order. 

Additional pricing information

Minimum booth size is 100 square feet and all second-story space is $7 per square foot. Each corner will be charged a $200 corner fee.

Corner fee structure:

Linear booth - no corner fee
Corner linear (1 corner - $200)
Island (4 corners - $800)
Split island (2 corners - $400)
Perimeter booth - no corner fee
Corner perimeter (1 corner - $200)

Click to view full 2023 GCSAA Conference and Trade Show terms and conditions »

All exhibits must conform to the International Association of Expositions and Events (IAEE) display guidelines adopted by show management.

Click to view IAEE display guidelines »

Cancelation Policy

If booth space is canceled before Oct. 31, 2022, show management will retain or collect 50% of the total booth cost.

If booth space is canceled after Oct. 31, 2022, show management will retain or collect 100% of the total booth cost.

Exhibitor insurance

General liability insurance is mandatory for all exhibitors. In order to exhibit, you must provide GCSAA Conference and Trade Show management with a certificate of public liability insurance at the time you submit your space contract. (See No. 65 under terms and conditions on your space contract.)

Purchase policy

If you do not have proof of insurance, show management has negotiated an attractive public liability insurance policy good for the 2023 trade show (Feb. 7-9) that you may purchase when the Exhibitor Service Kit is available.

Rainprotection.net policy summary

For exhibitors with existing policies

If you elect not to purchase this policy, you must submit a certificate of insurance from your selected insurance carrier along with your space contract. Exhibitors should include in or have a rider attached to their insurance policies covering the period of time from the date of shipment, including the return/arrival date of the merchandise/display at the exhibitor's home base.

Exhibitors must list the GCSAA Conference and Trade Show and the Orange County Convention Center as additional insureds:

GCSAA Conference and Trade Show
1421 Research Park Dr
Lawrence, KS 66049

Orange County Convention Center
9800 International Drive
Orlando, FL 32819

Expired policies

Exhibitors with insurance policies expiring prior to the 2023 trade show must submit an insurance certificate to show management before Jan. 3, 2023. This contract will not be enforceable without a certificate of insurance. Failure to provide a certificate of insurance will preclude the exhibitor from participating in the trade show.

Booth services

Badges

Four complimentary badges for every 100 square feet of booth space (not to exceed 280 badges).

Lead retrieval

All exhibitors receive access to complimentary lead retrieval to help gather and organize sales leads.

Qualified buyer list

Each exhibitor will receive complimentary access to a list of qualified buyer attendees prior to and after the 2023 GCSAA Conference and Trade Show.
(List does NOT include email addresses)

Signage

For linear and perimeter booths, an identification sign listing your company name and booth number.

Backdrop, side rails

For linear and perimeter booths, pipe and drape backdrops and side rails.

Booth number stickers

Each booth receives 1-2 booth number stickers placed in the aisle to help attendees identify your booth.

Drayage

Your trade show site drayage costs are covered by trade show management, which currently bundles drayage into the booth space fee, which saves you a significant amount of money and provides a valuable benefit vs. other trade shows.

Exhibitor amenities

Freeman Concierge Elite

Using a PC or smartphone, access your booth information and interact with the Exhibitor Service Desk via the Concierge Elite portal on the Freeman website.

Exhibitor business lounge

Relax or conduct meetings in complimentary, semi-private meeting rooms. In addition, trade show management is available during trade show hours to assist with any questions or needs.

Interactive areas

Various interactive areas across the trade show floor give you a place to relax, network with colleagues or attendees, and learn about design, construction and recreational resources available in the industry.

Corporate suites

Clients participating in the Partner Recognition Program are offered the use of complimentary private meetings rooms off the trade show floor.

Green initiative

Donate usable materials at the end of the event that otherwise might be thrown away or cost additional shipping fees to send home. These donations benefit the local community and are an ecologically sound and responsible recycling/reuse effort.

What is not included in the cost of my booth?

• Carpet or floor covering is REQUIRED for your booth, but is not included. You can rent carpet from Freeman, the trade show’s official service contractor, or bring your own.
• Any furnishings (tables, chairs, etc.) can be ordered from Freeman, or you can bring your own.
• Any utilities (electricity, water, phone, Internet, etc.) must be ordered separately.
• Any audiovisual needs can be ordered from DMI, the trade show’s official provider.
• Additional services, such as floral, security and photography, can be ordered from the official contractors.

More about drayage

Drayage fees vary in range depending on the trade show location and are based on the weight of an exhibitor’s booth structure and/or contents. Because it can be difficult to estimate/budget for drayage from year to year, it is included in your space fee. Most trade shows do not include this service in their booth space fee, and we offer it to you to help ensure a successful event. Please see drayage and shipping instructions (sections 15-16) of the terms and conditions for more information about drayage fees.